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Simple Data Protection

Data, IT Network Security

Author: jbrace@heartlandtechnologies.com

Simple Data Protection
by Scott Graning, Wood Networks

Businesses everywhere are concerned with data protection, but sometimes the simplest of measures are not taken to protect this critical asset. One extremely dangerous security breach that is not often talked about is also one of the easiest to rectify – unlocked computers.

As our technicians visit client locations we notice something quite consistently – users tend to leave their computers unlocked when away from their desks. This means all company data is left unguarded and easily accessible. Anyone can view emails, access files and confidential information, or even change settings simply by sitting down at the desk.

The good news is there is an easy fix! Windows has a built-in feature to lock your computer and will prevent anyone from accessing your computer, given you haven’t provided them with your password. There are two easy methods to access this feature.

The first is by pressing and holding one of the Windows Keys then press the L key. Think “Windows Lock” to help remember the combination. The Windows Key looks like the Windows logo and is located on the bottom row of your keyboard between the Ctrl and Alt keys. The actual color and look of the key will vary depending on your keyboard, but it should be easy to identify.

The second method is for those of you who like the convenience of clicking desktop icons. Right-click anywhere in an open spot on your desktop and select New, then Shortcut. In the location box, copy and paste the following: rundll32.exe user32.dll,LockWorkStation Name the shortcut something like “Lock Computer.” Now all you need to secure your PC is a simple double-click on the icon you just created.

While some steps to data security may be more complex and some companies may have a need for a tighter data security policy than others, all users in all companies can benefit from the simple protection this offers.

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